Secretary & Administrative Assistant
Mô tả công việc
The below are the list of most frequent & popular daily tasks, not an exhaustive list
Receptionist:
- Operate and to answer and transfer phone calls ( if necessary , especially with Managing Partner) and provide information if assigned;
- to receive guests and arrange drinks;
- to supervise the cleaner in daily cleaning of;
- to handle incoming and outgoing documents; faxes; ect
- to ask for Express services and other suppliers if assigned;
- to arrange appointments, make meeting requests and schedule for the partner
- overlook and co-ordinate the use of meeting rooms;
- to ensure tidiness of reception area;
- to perform other tasks assigned
Office Secretary & Translation:
- upkeep & maintaining the company’s and client’s seals; stamp official documents as per partner/director instruction;
- prepare & print official letters using letter head form and other documents for the partners when requested;
- To take charge of the office devices: telephone; fax machine, photocopier; printers, attendance record machine…
- to take control of administrative expenses; handling the shopping (biscuits, candies, coffee, tissue…) and issue of monthly and quarterly stationary to the office;
- To look for the suppliers of printing ink, courier services, name card & stationary liaise & work directly with suppliers;
- Handle the cashier job for the monthly expenses of the office such as telephone charges and other payments;
- to arrange air-tickets, hotel accommodations, car for partners and;
- to extend visa for staffs and clients if required;
- to contact clients as per partner’s instruction;
- to make photocopy; scan and fax documents ;to file client’s documents;
- to draft documents & translation work as per instruction of partners
- to remind and coordinate work-plan of all staffs on every Monday & prepare weekly tasks update to be submitted to the Managing Partner before weekly staff meeting
- Acting as personal assistant who help to organize work and managing time & schedule Prepare for Managing Partner;
- to provide HR support works in recruitment activities;
- To monitor personnel attendance; check attendance log; monthly and annual leave & report to Managing partner and Accountant Department
- For newly joined- staffs:
o To prepare orientation document package, stationary; office key; computer and send staff handbook for them to read carefully and sign;
o To send the contacts of current staffs and guidance to use the phone for their information;
o To send email to all staffs to introduce new comers
- Leaving staffs:
o to coordinate with the Accountant in some relevant works
o to make a Handover Meeting Minutes and Absence Report for their filling and signature;
o to receive stationary; key and other office belongings
- to perform other administrative tasks assigned
Translator:
- to translate documents when requested
Consulate Officer:
- To receive calls and act as contact person for the consular office in some matters when required.
- To support the consular officer in consulate services
Yêu cầu ứng viên
- Discussed in the interview
Quyền lợi/Phúc lợi
- Discussed in the interview
Địa điểm làm việc
- Thành phố Hồ Chí Minh
| Quy mô: | 20-49 nhân viên |
| Lĩnh vực: | Chưa cập nhật |
| Địa chỉ: | Căn số P7-42.OT06 Vinhomes Central Park, 720A Điện Biên Phủ - Phường 22 - Quận Bình Thạnh - TP Hồ Chí Minh. |
| Tên công ty: | Công ty Luật MTV VCI Legal |
| Quy mô: | 20-49 nhân viên |
| Lĩnh vực: | Chưa cập nhật |
| Địa chỉ: | Căn số P7-42.OT06 Vinhomes Central Park, 720A Điện Biên Phủ - Phường 22 - Quận Bình Thạnh - TP Hồ Chí Minh. |
| Ngày đăng tuyển: | 30/08/2023 |
| Cấp bậc: | Điều hành cấp cao |
| Học vấn: | Trung cấp |
| Số lượng tuyển: | 1 |
| Độ tuổi: | Không yêu cầu |
| Giới tính: | Không yêu cầu |
| Hình thức làm việc: | Toàn thời gian |
Thông báo
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