Nhân Viên Hành Chính Nhân Sự Tổng Hợp (HR & ADM Officer)

Mức lương

Thương lượng

Kinh nghiệm

1 năm

Hạn nộp hồ sơ

10/01/2021

Địa điểm

Hồ Chí Minh

Mô tả công việc

Offices:

• Carry out all administrative tasks, IT & paperwork at the factory, comply with the Company policies and procedures and the Government's law.
• Photocopies, scans, archive, categorizes all legal, important and confidential documents. Follow up and update document when expired.
• Prepare all document, subcontracts, letters and announcements. Register new legal procedures necessary to ensure the operation of the company
• Arrange business travel and accommodation for staff and managerment.
• Coordinate and participate in office space/layout planning, maintenance and renovation when needed.
• Receipt all phones, official letters and documents, allowed to be dealt in authority
• Work directly with security services, company common asset management.
• Regular payment of fixed costs: rent, telephone, internet, electricity, water, transportation, visa, etc.
• Coordinate with other depts for teambuilding activities, workshops, meetings and outside activities as directed from managers
• Update & report monthly expenses. Participate in budget calculation.

Fire, Enviroment management, Inspectors:

• Perform visitor/inspector reception duties (Fire prevention inspector, Regional Police, Immigration Department, Environment ), address all general inquiries and attend to office security matters
• Establish and implement legal procedures, registered with the agency to ensure the safety of the employee
• List of fire tools & equipment, water sources at the factory. (To renew when required)
• Make a periodically checking sheet
• Organize a fire training & rescue plan
• Filling legal documents related to the fire system
• Advise and establish the company's fire fighting team, rehearse fire prevention
• Registered fire & explosion insurance
• Coordinate with other depts for inspection and maintenance the electric system
• Coordinate with other depts to prepare the documents, paperworks of ground resistance, lightning protection for the factory

Property managerment:

• Maintain and re-order office supplies and other equipment as required
• Control people and property in and out of the company, ensure security and safety within the company
• Monitor the use of the company's property, prevention of losses, misuse and waste. Supervise and implement environmental protection in accordance with the company regulations and law
• Coordinate with the maintenance team to check and maintain the office machinery, equipment, workplace periodically

Labour safety managerment:

• Establish and implement legal procedures, registered with the agency to ensure the safety of the employee
• Schedule annual health checkups for all employee
• Arrange for employees to attend all necessary fire prevention, labor safety training courses
• List all of the employees working in dangerous conditions to report periodically and have appropriate social welfare (if any)
• Ensure that the workplace meets occupational safety and health requirements pertaining to space, ventilation, dust, steam, toxic gas, radiation, electro-magnetic fields, heat, moisture, noise, vibration and other harmful factors as indicated in relevant technical standards. These factors must be checked and measured on a regular basis (if any)
• Prepare and submit periodical reports in accordance with the Law

For Foreigner staff:

• Prepare necessary action needs for foreign employees such as invitations, visas, temporary residence cards, insurrance, work permits, driver's licenses, air tickets, transportation, accommodation, etc.
• Other tasks as assigned by manager
• Reports regularly to HR&ADM Manager

Assist HR works:

• Monitor the finger recording machine, annual leave and provide information as requirement
• To provide relevant employee information leaves of absence, sick days and work schedules) for payroll, bonus.
• Coordinate with above managers and related departments to handle labor discipline when arising.
• Answer employees’ queries about HR-related issues.
• Implementing the personnel procedure: Offer letter, Concurrently; Dismiss; Bonus; Discipline...
• Prepare documents, announcements, letters, reports related to all scope of work and as required
• Other packages such as: Bao Viet insurance; bank account

Yêu cầu ứng viên

Knowledge And Skills:

• Able to work under pressure to meet tight deadline and to handle multiple tasks
• Solid knowledge of office procedures
• Excellent organizational and time management skills
• Strong organization skills with a problem-solving attitude
• Hands-on experience with office management computer programs
• Able to converse properly in English
• Education, Qualification And Special Training:
• Bachelor in business administration, office management or relevant field

Experience:

• Minimum 3 years working as relevant positions
• Personality Traits:
• Honest, brave, enthusiastic
• Critical thinker and problem-solving skills
• Good attitude and team work sprit
• Attention to details

Quyền lợi/Phúc lợi

• Discuss during the interview

Địa điểm làm việc

• Thành phố Hồ Chí Minh