HR and Administration Executive

Mức lương

Thương lượng

Kinh nghiệm

Không yêu cầu

Hạn nộp hồ sơ

15/10/2026

Địa điểm

Hồ Chí Minh

Mô tả công việc

Charter Link Logistics (CTL) is recognized as a world-famous leader in neutral LCL ocean cargo consolidation. Established in 1998, the group started out from Hong Kong and quickly expand to over 79 owned offices worldwide, we are expanding in Vietnam and looking for talent in Ho Chi Minh offices.

Position: HR and Administration Executive

Job descriptions:

A. Office Operations & Facilities 

• Manage daily office operations, facilities, utilities, equipment, and common areas.
• Coordinate with building management on visitors, repairs, deliveries, and other operational matters.
• Monitor office supplies, pantry items, consumables, incoming/outgoing mail and packages.
• Conduct regular facility checks and coordinate maintenance, repairs, and replacements.

B. Procurement, Vendors, Assets & Payments 

• Consolidate purchasing needs, source vendors, obtain quotations, compare options, and coordinate procurement.
• Manage vendor relationships, contracts, service quality, delivery, and cost optimization.
• Manage company assets, equipment, and tools, including allocation, handover, transfer, recovery, inventory, maintenance, and disposal.
• Prepare and verify payment documents, invoices, contracts, and supporting documents; monitor administrative expenses and budgets.

C. Business Travel, Meetings & Events 

• Arrange business travel, including flights, hotels, transportation, and related services.
• Prepare meeting rooms, equipment, materials, and other logistics for meetings, training, interviews, and visitors.
• Coordinate internal events such as employee birthdays, holidays, team-building activities, and Year-End Party.
• Coordinate vendors, timelines, service quality, and event costs to ensure smooth execution.

D. Recruitment Support 

• Support recruitment activities in coordination with HR and Hiring Managers.
• Assist with job postings, CV screening, candidate communication, interview scheduling, and interview arrangements.
• Track candidate status, maintain recruitment databases, and support onboarding document collection.
• Provide administrative support for recruitment campaigns and job fairs as required.

E. Employee Onboarding & Offboarding 

• Coordinate onboarding and offboarding activities for employees at the HCM office.
• Prepare workstations, equipment, office supplies, and other required facilities.
• Coordinate with IT and relevant departments on accounts, system access, and equipment setup/recovery.
• Support orientation, onboarding checklists, employee introductions, and offboarding handover procedures.

F. Internal Communications & Employee Engagement 

• Support internal communication and employee engagement activities at the HCM office.
• Prepare and publish internal communications related to new joiners, birthdays, holidays, company activities, recognition, and corporate culture.
• Support the preparation of communication materials, event photos, posters, gifts, decorations, and other engagement materials.
• Coordinate employee engagement activities and gather feedback to support a positive employee experience.

G. Human Resources Management & Compliance

• Handle monthly attendance tracking, payroll, bonuses, and allowances.
• Process procedures related to social insurance, health insurance, and unemployment insurance for employees.
• Monitor employment contracts and conduct periodic employee evaluations.
• Maintain and update employee information and personnel records.
• Draft HR documents, personnel decisions, and related forms.

Yêu cầu ứng viên

Job requirements:

• Graduated from University with major in Human Resources, International Business,... and related fields.
• English reading and writing emails.
• IT helpdesk skills recommended.
• Have basic knowledge of HR and Logistics industry.
• Ability to multitask, to adapt and work effectively within a variety of situations.

Contact:

• Add: Financiat Building, 34 Bach Dang 2 Str, Tan Son Hoa Ward, Ho Chi Minh.

Quyền lợi/Phúc lợi

Benefits & Opportunities:

• Bonuses: Holiday (30/04-01/05 & 02/09), 13th-month Salary.
• Annual trip, Healthcare and annual salary reviews.
• Full salary insurance, other attractive welfare.
• Working in a dynamic, friendly and professional environment and world’s biggest FCL/LCL network.

Thời gian làm việc

• Working Time : Mon - Fri: 8:00 AM - 5:00 PM,Sat: WFH, 8:00 AM - 12:00 PM.

Địa điểm làm việc

• 34 Bạch Đằng, Phường Tân Sơn Hòa, (Quận Tân Bình), Thành phố Hồ Chí Minh