Tuyển dụng HR & Admin Officer (Maison Marou Hanoi)

TASKS:
1. Human Resources
1.1 Recruitment:

• Receive man power request from the shop managerment
• Identity the reruitment needs (quantity, quality, positions,…)
• Plan for rereuitment following the actual situation and the requests.
• Create a recruitment program for each recruitment period (Location, quantity, quality, time.)
• Managing recruitment expenses according to the allocated budget
• Organize recruitment according to the approved program
• Posted, received CVs, Prequalification interview
• Professional interview with direct management
• Receive and track from recruit until onboard, end of probation or/ and internships. Follow up shortlisted candidates with detailed profile summaries
• Implement procedures for receiving probation.
• Switch to training department
• Probationary evaluation:
• Fail: Procedures for terminating probationary contract.
• Pass: Process the officially contract
• Collect employee’s profile, Entrance health check for new employees, check all necessary information before recruited.
• Welcoming and preparing all necessary for the new hires to make sure that newcomers get on well at the beginning.
• Recruitment report to above Managers

1.2 Assist C&B Specialist:

• Monitor the finger recording machine, annual leave and provide information as requirement
• To provide relevant employee information (e.g. leaves of absence, sick days and work schedules) for payroll, bonus.
• Coordinate with above managers and related departments to handle labor discipline when arising.
• Answer employees’ queries about HR-related issues.
• Implementing the personnel procedure: Offer letter, Concurrently; Dismiss; Bonus; Discipline...
• Prepare documents, announcements, letters, reports related to all scope of work and as required
• Other packages such as: Bao Viet insurance; bank account

1.3. For Foreigner staff

• Prepare necessary action needs for foreign employees such as invitations, visas, temporary residence cards, insurrance, work permits, driver's licenses, air tickets, transportation, accommodation, etc.
• Other tasks as assigned by manager
• Reports all HR-related to above Managers

2. Administrative work
2.1. Offices

• Photocopies, scans, archive, categorizes all legal, important and confidential shop documents. Follow up and update document when expired.
• Prepare all document, subcontracts, letters and announcements. Register new legal procedures necessary to ensure the operation of the MMV shops
• Arrange business travel and accommodation for staff and managerment.
• Receipt all phones, official letters and documents, allowed to be dealt in authority
• Regular payment of fixed expenses related to Shop operations (if any)
• Coordinate with other depts for shop teambuilding activities, workshops, meetings and outside activities as directed from managers
• Update & report monthly expenses. Participate in budget calculation.

2.2. Fire, Enviroment management, Inspectors, Food safety

• Carry out the task of working with guests, inspection teams, addressing all general requests according to your authority or report to upper management.
• Establish and implement legal procedures, registered with the agency to ensure the safety of the employee relating to the above scopes
• List of fire tools & equipment, water sources at the MMV shops (To renew when required)
• Make a periodically checking sheet
• Organize a fire training & rescue plan
• Filling legal documents related to the fire system
• Advise and establish the shop's fire fighting team, rehearse fire prevention
• Arrange for the employee to attend the food safety training courses according to the Food safet regulations
• Coordinate with QA/QC department to prepare and register the MM products, licenses regarding to Food safety regulations
• Coordinate with QA/QC department for quality control profile management: periodical test and reports

2.3. Property managerment

• Maintain and re-order office supplies and other equipment as required (if any)
• Control people and property in and out of the shop ensure security and safety within the shop
• Monitor the use of the shop's property, prevention of losses, misuse and waste. Supervise and implement environmental protection in accordance with the shop regulations and law
• Coordinate with the maintenance team to check and maintain the office machinery, equipment, workplace pe