Office Admin Executive
Mô tả công việc
1. Office Supplies
- Manage office equipment/properties/stock (photocopier, office phones, desks & chairs, coffee & water machines, IT machines, stationery, T-shirts, fridge, microwave, etc..) and work with suppliers when needed.
- Work with Operations Manager on Office/Admin related projects/tasks
- Order snacks and beverages
- Estimate and request the monthly payment for office supplies. Manage the team’s budget.
- Oversee the office maintenance and renovation. Proactively report to Management and solve issues related to the electricity, air conditioners, general office safety, etc.
- Supervise the tea lady and team members to ensure the office is always clean and tidy.
- Arrange seats, set up Fingerprint access, manage key cabinets and deliver welcome kits/parking cards when onboarding newcomers.
- Work with Comms team to plan, propose and manage internal events in the company (anniversary, monthly award, quarterly trips, team dinners, etc.)
- Input all the important information on the company’s page. Be able to write and update processes.
- Review and approve Timesheets for staff members
- Review monthly invoices and yearly contracts from the suppliers.
- Manage pest control problems (ants, cockroaches, mice)
- Communicate to staff regarding office related activities/events
2. Travel and expatriate support
- Support expats with airline tickets, accommodation, travel insurance, visa, health check-up, work permit, pick-up, dining reservations, riding card, residence card, etc.…
- Support members with airline tickets and work visas when they travel on-site.
- Manage the taxi cards and follow up with invoices/payments.
3. Reception
- Greet and welcome visitors.
- Welcome interviewees.
- Receive calls and mail.
- Supervise access permission carefully to avoid property loss.
- Manage office bookings (meeting rooms, calendar, etc.…)
- Deliver birthday cards and other wishes.
4. Other
- Follow the coaching and functional job assignments given by the Finance & Admin Manager
Yêu cầu ứng viên
- At least 1 or 2 years of experience in similar jobs
- Ability to work independently and support a team well.
- Have strong organizational skills.
- Have a good command of English and communication skills, both written and oral
- Experience in a large working environment, IT industry, or working with expats is a plus.
- Strong skills using Microsoft Office.
- Good communication skills, both written and oral in English and Vietnamese
Quyền lợi/Phúc lợi
- PYCOCare policy
- 14 days of annual leaves
- Provided Laptop
Địa điểm làm việc
- Thành phố Hồ Chí Minh
| Quy mô: | 200-499 nhân viên |
| Lĩnh vực: | Chưa cập nhật |
| Địa chỉ: | Floor 2, E-town 3, 364 Cong Hoa, Tan Binh Dist., Ho Chi Minh City |
| Tên công ty: | PYCO GROUP |
| Quy mô: | 200-499 nhân viên |
| Lĩnh vực: | Chưa cập nhật |
| Địa chỉ: | Floor 2, E-town 3, 364 Cong Hoa, Tan Binh Dist., Ho Chi Minh City |
| Ngày đăng tuyển: | 12/05/2021 |
| Cấp bậc: | Mới tốt nghiệp |
| Học vấn: | Trung cấp |
| Số lượng tuyển: | 0 |
| Độ tuổi: | Không yêu cầu |
| Giới tính: | Không yêu cầu |
| Hình thức làm việc: | Toàn thời gian |
Thông báo
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