Role purpose:

The HR & Administrative Officer is responsible for being a HR admin; providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner at branch office.

Key Accountabilities:

1/ HR Admin:

• Search and recruit suitable candidates according to the Company's needs
• Be responsible for the whole On-boarding process for new hire at HN branch
• Support the payroll administration, reward and benefit programs
• To be the first HR contact at branch to deal with issues related to the Company's policies and HR
• Propose initiatives and engage in all activities of the Company and HR&ADM as well
• Support establishing organizational culture, set out internal regulations

2/ Administration:

• Perform receptionist function, manage phone calls and correspondence
• Manage log-book procedure including numbering and stamping all documents
• Coordinate office activities and operations to secure efficiency and compliance to Company policies
• Support to maintain the filing system to ensure the sufficiency, accuracy and accessibility
• Manage agendas/travel arrangements/appointments/meetings/conferences etc
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies, control consumption and place orders when necessary
• Manage the taxi cards delivery and monitor the usage to ensure policy compliance;
• Coordinate the maintenance of office equipment;
• Submit timely reports and prepare proposals as assigned;
• Perform other related duties as required.

• Education: At least College graduate, prefer Secretarial certificate
• Experience: Minimum 2 year working in HR and/ or Administration; knowledge of clerical and administrative procedures and systems such as filing and record keeping; knowledge of operation of standard office equipment
• Skills:
  • Fluent English & Vietnamese
  • MS Office
  • Communication skills - written and verbal
  • Attention to detail and accuracy
  • Customer service orientation

• Bonus: 13th salary + KPI Bonus
• Healthcare Plan: for Staff and Dependants
• Annual Leave: 18 days
• Annual health check-up
• Team spirit development activities/ events
• Financial support program