Executive Assistant

Mức lương

15 - 20 triệu

Kinh nghiệm

Dưới 1 năm

Hạn nộp hồ sơ

04/10/2025

Địa điểm

Hà Nội

Mô tả công việc

Location and Schedule:

• Working hours: 9:00 AM - 6:00 PM (Monday to Saturday)
• The schedule may change during spring, fall, summer, and winter breaks.
• Ciputra Campus: Shophouse A26, Sunshine City, Nam Thang Long Urban Area (Phase 2), Phu Thuong Ward, Hanoi.

Key Responsibilities:

1. Executive Support

• Manage the CEO’s schedule, including meetings, events, classes, and travel arrangements.
• Draft, respond to, and organize emails, messages, and internal/external correspondence.
• Organize and support meetings: prepare agendas, gather documents, schedule attendees, and take minutes.
• Relay key communications between the CEO and internal teams.
• Manage academic communication with students and parents for the CEO’s teaching responsibilities.
• Ensure the confidentiality of sensitive information and strategic matters.
• Handle administrative and procedural legal tasks (e.g., preparing contracts, working with legal advisors, supporting internal policy updates).

2. Technology & Workflow Automation

• Build and manage automated workflows to streamline recurring tasks.
• Assist in managing and integrating CRM systems and internal databases.
• Research, test, and implement AI tools and automation software (e.g., Zapier, Notion AI, ChatGPT) to improve operational efficiency.
• Develop internal tools or simple scripts to support recurring business functions.

3. Project & Systems Management

• Support the CEO in planning, structuring, and managing diverse projects using digital and AI-enhanced tools.
• Optimize task tracking systems and documentation workflows (e.g., Notion, Airtable).
• Identify inefficiencies in day-to-day operations and propose smart, tech-driven solutions.
• Coordinate cross-functional efforts across departments to align with strategic goals.

Yêu cầu ứng viên

• Language requirement: good command of English (equivalent of IELTS 6.5 or higher)
• Highly detail-oriented with excellent organizational and time management skills.
• Strong written and verbal communication in English (working environment is English-speaking).
• Demonstrated experience or familiarity with workflow and productivity tools
• Comfortable working with AI and automation tools (e.g., ChatGPT, Notion AI, Otter.ai).
• Strong problem-solving mindset and self-initiative in learning and applying new tools.
• Bachelor’s degree or higher
• Ability to work under pressure, maintain professionalism, and handle multiple priorities.
• Interest in business operations, system building, and potential long-term growth into leadership roles.

Quyền lợi/Phúc lợi

• Competitive monthly salary (Up to 20,000,000 VND per month) with bi-annual performance bonuses.
• Friendly, international working environment with English-speaking colleagues.
• Opportunity to join internal English or Korean classes and workshops.
• 12 days of annual leave, additional sick leave, and holidays per Vietnamese labor law.
• Tuition discounts (up to 80%) for family members of employees.
• Professional development: hands-on exposure to cross-functional business operations, AI tools, and strategic execution.
• Clear career progression path with annual performance reviews and salary raises.
• A supportive culture that values initiative, creativity, and personal growth.

Thời gian làm việc

• Thứ 2 - Thứ 7 (từ 09:00 đến 18:00)

Địa điểm làm việc

• Ciputra Sunshine City, Quận Bắc Từ Liêm, Thành phố Hà Nội