Documentation And Customer Service Staff/ Operations Staff

Công ty Cổ phần Thiên Phát Logistics Việt Nam

Mức lương: Thỏa thuận Kinh nghiệm: 2 năm Nơi làm việc: Hà Nội

Trình độ: Đại học Đã hết hạn

Nộp đơn Lưu việc làm

Mô tả công việc

A. Customer service
• Prepare quotation to local customers and overseas agents
• Take charge of the co-ordination work for all incoming and outgoing shipments based on customer allocation
• Ensure compliance with company and customer’s Standard Operating Procedures
• Update and ensure all data are in internal e-system
• Interact with multiple parties including customer, warehouse, shipping line, banks, customs, all other 3rd party vendors, etc on the shipment requirements
• Monitor vessel itenerary (e.g vessel delay & roll), and inform respective customer accordingly
• Trouble shoot operational issues encountered internally and externally. Ensuring all customers’ queries are well-investigated and resolved, and escalating queries as needed to supervisor.
• Act as a liaison between clients and operations & other departments to ensure efficient service levels are delivered to the clients.
• Handle invoice, receipts and follow up on statement of accounts for payments receipts from customers
• Rate sourcing with carriers and vendors; sourcing of space and equipment based on customer requirements
• Monitor, manage and improve efficiency and effectiveness to client
• Follow up and manage daily shipment
• Maintain, grow, and build long term relationships with account portfolio via phone calls, emails, and job quality follow up. Visiting existing customer base for strengthen excellent business service
• Perform various customer service activities, including handling new & existing accounts.
• Assist management and Team Manager with any assigned special projects and providing backup to the team manager when required
• Additional duties as assigned.

B. Documentation
• Prepare full sets of documentation (such as BL, invoice, packing list, etc), arrange collection OBL
• Co-ordinate shipments of preparation of documents
• Bill verification
• Ensure compliance with company & customer’s Standard Operating Procedures
• Update and ensure all data are in the internal e- system
• Filing e-manifest, e-customs (AMS, ACI, AFR, ENS,…)
• Handle and process import and export shipping documents
• Coordinate with shipper and consignee of shipping schedules, delivery and shipment updates
• Correspond with overseas suppliers regarding shipping/delivery/documentation status
• Any other duties as allocated by the superior, including functional responsibilities and special tasks
• Issue debit note, invoice, arrange payment and file settlement

Yêu cầu công việc

• University degree (maritime, business, economics, transportation, mathematics) or above.
• Minimum two years’ experience;
• Good command of spoken and written English;
• Excellent time management and problem-solving skills
• Excellent understanding of freight process
• Highly organized, able to prioritize and work well under pressure and adhere to tight deadlines
• Good communication and interpersonal skills
• Demonstrate good numeric and analysis skills
• Flexible approach to daily tasks and work load
• Proficient in MS office (Word, Excel, Power point).
• Able to work independently with overseas customers and vendors

Phúc lợi công việc

• Full contract with 2-month trial period
• Salary depends on the candidate qualifications / experience (350$ - 500$)
• 13th salary + Allowance for a long term employed person
• Social, Health and Unemployment Insurance according to the Labor law;
• Opportunities for career development at SME
• Other benefit follows Vietnam Labor Law