Admin Executive
Mô tả công việc
1. Front office reception handling
- Operate company’s switchboard or multi-line phone and maintain long distance call logs. Answer incoming calls and transfer to right person, take and distribute accurate messages.
- Greet visitors and direct them to right destination, monitor visitor access and maintain security awareness. Liaise with IT Manager to prepare and show up Welcome Note on electronic board.
- Respond to routine inquiries from internal or external sources, eg. organization’s location, hours of operation, phone numbers, or email address.
- Receive and send documents and couriers, record tracking number, PO number into logbook; distribute incoming documents and couriers to appropriate person.
2. General clerical and administration support
- Well-managed of office admin tasks such as meeting room reservation, monthly cars rental, taxi cards, photocopy machine, office drinking water, coffee machine, other office facilities, maintenance
- Arrange visa, immigration, accommodation documents and accommodation for visitors/staff relevant to company business normally from suppliers, customers, CBC regional heads request for hotels, visa etc.
- Maintain stationery inventory and consolidate monthly stationery orders.
- Handle petty cash for sample receiving fee.
- Prepare motorbike parking registration and taxi card for staff when required.
- Organize company events such as birthday for employee, year-end party, team building.
- File & manage contracts of office supplies and equipment…
- Keep working environment in safety & hygiene condition
- Prepare monthly payment voucher for office supplies vendors eg. Office rental, visa, air ticket, car rental, stationery, flower, taxi, courier, pantry supplies, gasoline, etc. for HCM & Hanoi office.
3. Reporting
- Prepare monthly report by Business Unit on the use of mobile phone/internet cards, send to Accounting Department and Head of Departments for cost control.
- Consolidate taxi route details and collect receipts from staff following company policies. Prepare monthly taxi expenses report by Business Unit, send to Accounting Department and Head of Departments for cost control.
- Prepare monthly report by BU on car rental/ courier/ stationery/ taxi/ flower/ air ticket…expenses; send the record to Head of HR & Admin and Head of Departments for cost control.
4. Others
- Other assignment from Supervisors and Management
Yêu cầu ứng viên
*Qualification and Education:
- University Degree any related field, major in Business Administration is preferable.
*Experience and Knowledge:
- Minimum 05 years experience in receptionist, administration and handling training administration is a plus
- Good personality, good attitude, oriented to detail and have service mind
- Able to keep confidential and integrity
- Excellent communication skills in both oral and written English
- Computer literate in Microsoft office, Excel, Word, and PowerPoint
Quyền lợi/Phúc lợi
- Laptop
- Chế độ bảo hiểm
- Phụ cấp
- Chế độ thưởng
- Đào tạo
- Tăng lương
- Nghỉ phép năm
Địa điểm làm việc
- Thành phố Hồ Chí Minh
| Quy mô: | 100-199 nhân viên |
| Lĩnh vực: | Chưa cập nhật |
| Địa chỉ: | Tầng 13, Số 8-10, Đường Mai Chí Thọ - Phường Thủ Thiêm - Quận 2 - TP Hồ Chí Minh. |
| Tên công ty: | Công Ty TNHH Connell Bros. (Việt Nam) |
| Quy mô: | 100-199 nhân viên |
| Lĩnh vực: | Chưa cập nhật |
| Địa chỉ: | Tầng 13, Số 8-10, Đường Mai Chí Thọ - Phường Thủ Thiêm - Quận 2 - TP Hồ Chí Minh. |
| Ngày đăng tuyển: | 17/07/2020 |
| Cấp bậc: | Mới tốt nghiệp |
| Học vấn: | Trung cấp |
| Số lượng tuyển: | 0 |
| Độ tuổi: | Không yêu cầu |
| Giới tính: | Không yêu cầu |
| Hình thức làm việc: | Toàn thời gian |
Thông báo
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