Office Administrator

- Greet visitors coming to the office and direct them to the person they are visiting;
- Answer incoming calls and greet office visitors in a friendly and professional manner;
- Handle office subscription contracts with all office facility providers; receive monthly bills and prepare payment on time.
- Maintain the tidiness of the reception area;
- Supervise the sanitary staff; manage office stationery and equipment; Keep office records updated;
- Raise monthly purchase requisition for approval and proceed to buy office stationery and supplies for Pantry and other requests
- Raise purchase requisition for approval and proceed to buy office equipment such as table telephone, chairs, desk,….if necessary
- Up-date and distribution of Employee Telephone List
- Office contact point to the landlord, all office service vendors; Receive invoices for rental fees, monthly electricity and water usage; check and submit for payment on time.
- Manage meeting rooms’ usage
- Travel bookings of air ticket, hotel reservation for both local employees and guests from oversea
- Manage telephone and taxi services and proceed payment
- Manage and operate attendance record machine, extract and send monthly reports to HRM.
- Implementing all instructions and tasks assigned by HR Manager