HR Admin Executive

1/ Admin

- Maintain professional reception area

- Update and maintain employees’ profiles & data

- Monitor employees’ attendance

- Ensure optimum level of office supplies is maintained for smooth running of the office

- Supervise cleaner to make sure the most hygiene and tidiness of office

- Liaises with the landlord for routine office maintenance activities such as lights fixing, repair and maintenance

- Purchasing activities

- Facilitate management on administrative issues; including but not limited to equipment, stationery, snacks, drinking water and parking fee, etc.

- Organize company parties, events and team building/ company trips.

- Union works

- Handle annual health check for the employees

- Make request for payment and collect invoice

- Make expense report

- Handle labor contract and conduct exit interview for junior level

- Perform other duties as per assignment by HR Manager

2/ Recruitment

- Receive job descriptions and post job on recruitment websites to attract potential candidates

- Search, screen and conduct initial phone interview with qualified candidates

- Schedule interview with Hiring Manager

- Follow steps for successful candidate as well as unsuccessful ones

- Coordinate with universities in relation to targeted hires

- Promote and encourage referral application

- Make recruitment report

- Maintain and develop qualified and potential candidate database for current and future needs.

- Request account, set up facility and office equipment for new employees