Department: Admin
Job level: Leader
Employment status: Fulltime

KEY RESPONSIBILITIES 
*Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
*Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
*Manage schedules and deadlines for all administrative plan and procedures. 
*Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
*Monitor costs and expenses to assist in budget preparation.
*Oversee facilities services, maintenance activities and tradespersons (e.g electricians).
*Organize and supervise other office activities (recycling, renovations, event planning etc.)*Recruit and train personnel and allocate responsibilities and office space.
*Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
*Leading a team of HR Administrators providing agreed HR administration services and provide administrative support on specified tasks.
*Monitor the demand on workload of the team to ensure motivation and to agree new plans where needed.
*Act as an escalation point for all queries addressed to your team.
Further develop cross-functional partnership.
*Focus on standardization, automation of the current processes.

*More than 3 years’ relevant experience
*In depth understanding of office management procedures, departmental and legal policies. 
*An analytical mind with problem-solving skills.
*Excellent organizational and multitasking abilities.
*Previous experience with process improvements – proposing and driving process improvement initiatives leading to higher standardization and automation of HR Administrator scope of work.
*Strong ethics and integrity
*Ability to build relationship with all levels within an organization
*Strong organizational and follow through skills, with focus on attention to detail.
*Strong communication skills, both verbal and written.
*High responsibility, passion, self-motivation, drive and urgency to deliver business results.
*Deep listening and inquiry, service mindset oriented. 
*Comfortable with ambiguity or working in gray. 
*A team player with leadership skills
*Proficiency in MS Office. 
*English oral and written fluency
*Japanese ability is a plus.

- Annual Health Check-up
- Provide Mac OS Device