Tuyển dụng Senior Admin Officer - STA for 6 months (For HSBC staff only)

In this role, you will:

• Monitor external legal spend and ensure appropriate expenses accrual, submit monthly external legal spend tracker
• Responsible for law firm on-boarding due diligence and due diligence refreshment, including SRM, AP due diligence and TPSR review, etc.
• Coordinate annual performance survey of panel law firms, and record follow-up actions if any
• Coordinate and support the lawyers for the annual review meetings with panel law firms and file meeting notes and follow-up action if any
• Coordinate panel law firm fee rate review
• Coordinate review and update on legal procedures and polices
• Coordinate and support internal audit, functional review; manage the remediation activity if any
• Coordinate for risk and control assessment for risks within Legal, and ensure the functional RCA are recorded as appropriate
• Act as BIRO to attend the regular catch up meeting with ISR, deliver updates/alerts on aforesaid meeting, and report ISR incident
• Act as Record Management Coordinator to review/update the DRRS, perform annual compliance testing and keep the departmental records by following the DRRS; update monthly MI, attend trainings and meetings; coordinate with record retention activities (inform LGA the Holds notices, follow-up actions if any)
• Act as AB&C risk control coordinator to report monthly MI, perform control testing, including G&E register and payment reconciliation
• Act as Business Continuity Management coordinator to review and update BIA, BCM strategy and BC plan, arrange BC exercises and complete annual compliance certificate
• Coordinate regular legal submission, including monthly legal report, litigation return, legislative tracking, etc.
• Manage Vietnam Legal SharePoint, including standard documents, legal procedures and policies, org-chart and support matrix, etc.
• Secretary to General Counsel and Legal departmental meeting
• Translate simple documents
• Deal with legal data base suppliers
• Coordinate for the issuance of POA to managers within the banks including obtaining necessary approval, preparing draft POAs, obtaining signature/seal, scanning and uploading into the system, following up and taking back the POAs when the respective managers resign, move to other positions
• Collect papers and prepare the pack for EXCO and Board meetings