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Nhân Viên Hành Chính Nhân Sự Tổng Hợp (HR & ADM Officer)

Công ty TNHH Sôcôla Marou

Mức lương: Thỏa thuận Kinh nghiệm: 3 năm Nơi làm việc: Tp Hồ Chí Minh

Trình độ: Đại học Đã hết hạn

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Mô tả công việc

Offices:
Carry out all administrative tasks, IT & paperwork at the factory, comply with the Company policies and procedures and the Government's law.
Photocopies, scans, archive, categorizes all legal, important and confidential documents. Follow up and update document when expired.
Prepare all document, subcontracts, letters and announcements. Register new legal procedures necessary to ensure the operation of the company
Arrange business travel and accommodation for staff and managerment.
Coordinate and participate in office space/layout planning, maintenance and renovation when needed.
Receipt all phones, official letters and documents, allowed to be dealt in authority
Work directly with security services, company common asset management.
Regular payment of fixed costs: rent, telephone, internet, electricity, water, transportation, visa, etc.
Coordinate with other depts for teambuilding activities, workshops, meetings and outside activities as directed from managers
Update & report monthly expenses. Participate in budget calculation.
Fire, Enviroment management, Inspectors:
Perform visitor/inspector reception duties (Fire prevention inspector, Regional Police, Immigration Department, Environment ), address all general inquiries and attend to office security matters
Establish and implement legal procedures, registered with the agency to ensure the safety of the employee
List of fire tools & equipment, water sources at the factory. (To renew when required)
Make a periodically checking sheet
Organize a fire training & rescue plan
Filling legal documents related to the fire system
Advise and establish the company's fire fighting team, rehearse fire prevention
Registered fire & explosion insurance
Coordinate with other depts for inspection and maintenance the electric system
Coordinate with other depts to prepare the documents, paperworks of ground resistance, lightning protection for the factory
Property managerment:
Maintain and re-order office supplies and other equipment as required
Control people and property in and out of the company, ensure security and safety within the company
Monitor the use of the company's property, prevention of losses, misuse and waste. Supervise and implement environmental protection in accordance with the company regulations and law
Coordinate with the maintenance team to check and maintain the office machinery, equipment, workplace periodically
Labour safety managerment:
Establish and implement legal procedures, registered with the agency to ensure the safety of the employee
Schedule annual health checkups for all employee
Arrange for employees to attend all necessary fire prevention, labor safety training courses
List all of the employees working in dangerous conditions to report periodically and have appropriate social welfare (if any)
Ensure that the workplace meets occupational safety and health requirements pertaining to space, ventilation, dust, steam, toxic gas, radiation, electro-magnetic fields, heat, moisture, noise, vibration and other harmful factors as indicated in relevant technical standards. These factors must be checked and measured on a regular basis (if any)
Prepare and submit periodical reports in accordance with the Law
For Foreigner staff:
Prepare necessary action needs for foreign employees such as invitations, visas, temporary residence cards, insurrance, work permits, driver's licenses, air tickets, transportation, accommodation, etc.
Other tasks as assigned by manager
Reports regularly to HR&ADM Manager
Assist HR works:
Monitor the finger recording machine, annual leave and provide information as requirement
To provide relevant employee information (e.g. leaves of absence, sick days and work schedules) for payroll, bonus.
Coordinate with above managers and related departments to handle labor discipline when arising.
Answer employees’ queries about HR-related issues.
Implementing the personnel procedure: Offer letter, Concurrently; Dismiss; Bonus; Discipline...
Prepare documents, announcements, letters, reports related to all scope of work and as required
Other packages such as: Bao Viet insurance; bank account