Nhân Viên Hành Chính Lễ Tân (Administrator)

* Work location: 4th-5th Floor, 617 - 621 Dien Bien Phu, Ward 25, Binh Thanh District, Saigon, VN
* Job title: Administrator
* Department: Administration
* Report to: Supervisor
* Company information: IDENTITY AGENCY - THE COLOR CLUB
PEOPLE - PASSION - RESPECT
The Color Club is a bunch of open-minded, fun-loving people with a passion for design, images, creativity, technology, and excellence. We work for companies, from all different sectors, from all over the planet. We are all different but we are headed in the same direction. We are looking for passionate, driven individuals who possess a wide range of skills and a desire to succeed to work with our international clients and multicultural environment. We value initiative, flair, imagination and an ability to make things happen and we ensure that, while they’re with us, our people get the opportunity to develop and stretch their abilities to the fullest.

* RESPONSIBILITIES:
• Manage phone calls and correspondence (e-mail, letters, packages, etc.)
• Manage office supplies stock and place orders when necessary
• Follow-up and tracking all administration services, suppliers’ contracts, invoices and proceed payments
• Update office policies as needed
• Arrange business trip and accommodations as required
• Manage Tea Lady to maintain the reception area clean and tidy
• Review, update the list of recommended couriers, stationery, suppliers at least once a year
• Support budgeting and bookkeeping procedures
• Receive meeting booking, set up the meeting room and prepare materials for meeting upon request
• Organize in-house and external events (company trip, monthly birthday, etc.)
• Submit timely reports and make presentations/ proposals
• Other tasks as requested from supervisor and chairman