HR & Admin Manager

Main responsibilities: HR & Admin manager is responsible for providing overall leadership to HR and Administration function’s development, planning and implementation.

Job Duties and Responsibilities include, but are not limited to:
1. Human Resources:
• Plan, organize and control all activities of the HR department. Participate in eveloping department goals, objectives and systems.
• Prepare, update, and recommend human resource policies and procedures where necessary and ensure they are aligned with the overall business strategy.
• Maintain company directory and organizational chart.
• Plan for manpower based on projected expansion plans.
• Create and revise job descriptions where necessary.
• Maintain and enhance employee benefits programs, including compensation, health insurance, expenses, leave, allowances, incentive and other personnel packages.
• Develop, analyze, and update the company’s HR budget and ensure that HR activities are carried out within budget.
• Oversee recruitment efforts for all personnel, including writing and placing job ads. Work with supervisors to screen and interview candidates and conduct reference checks.
• Propose remuneration package for new employees to management for approval. Extend job offers.
• Document new employees in HR system and establish new personnel folders.
• Ensure the department handles confidential matters with discretion.
• Supervise new employee onboarding process ensuring the process is up-to-date and of high quality, providing clarity and connection for all employees and their role in relation to the overall vision.
• Manage inventory of company uniform and ensure uniform issuance comply with internal procedures.
• Arrange for Operations staff to attend period medical checkups.
• Supervise the administration of attendance and leave records. Verify working and overtime hours.
• Administer disciplinary procedures where necessary.
• Supervise the computation of employee salaries, deductions and contributions, benefits, incentive and expense claims.
• Supervise the preparation and issuance of pay slips.
• Prepare and provide Accounts department with payroll information for entry into the accounting system.
• Bridge management and employee relations by attending to and resolving employee demands and grievances, training managers to coach and discipline employees, and counselling employees and supervisors.
• Develop an annual workplan for corporate social and recreational events in line with the company’s Corporate Social Responsibility (CSR) policy.
• Assess employee training needs in consultation with department managers. Develop an annual training plan.
• Schedule employees for trainings according to plan.
• Evaluate the effectiveness of the respective training programs by obtaining feedback from employees and maintain employee training records.
• Oversee and manage the performance appraisal system that drives high performance.
• Assist the General Director with the performance management and review process.
• Propose to management a sound and fair merit increment and bonus allocation package based on the year’s allocated budget following each year’s annual employee appraisal exercise.
• Manage salary adjustments, promotions and bonus issuance processes.
• Maintain workplace health and safety records and report workplace incidents to the authorities.
• Oversee exit interviews and supervise termination procedures.
• Report to management and provide decision support through HR metrics.
• Evaluate HR metrics as a result of HR initiatives in relation to established goals. Recommend new approaches, policies and procedures to effect continual improvements in efficiency of department and services performed.
• Ensure legal compliance throughout human resource management
2. Administrative Support:
• Oversee service delivery and the day-to-day operations of administrative transactional processes including staff and non-staff human resources servicing, travel operations, stationery management and administration, handling of visitors, vendor management, and fixed assets.
• Review and monitor administrative services to identify trends and problem areas, key performance indicators and propose corrective action or implement new work methods and procedures.
• Prepare and monitor department’s budget and ensure activities are carried out within budget.
• Manage and appraise subordinates’ performance and their career advancement
• Assist with other d