HR Admin Assistant

Job Purpose:
• Responsible for office service delivering to all the team member in the company and the guest as well
• Properly manage admin tasks, payment request and office expense
• Be part of HR team to welcome new member and enhance employee experience

Key Responsibilities:
• Manage the general administration to ensure the smoothly operation in the office and all company’s properties as well as equipment in the good condition
• Manage and be in charge of travel process: air ticket booking, car arrangement, hotel reservation, visa application, payment request or as required for travelling
• Accurately process payments of general expenses in a timely manner and in accordance with internal policies and guidelines
• Perform the stock control and daily procurement activities including ordering of office equipment and stationery including name card and company stamp
• External Vendors management: manage and maintain strong relationships to ensure a high quality and cost-effective service is provided
• Manage employee’s profile and always keep latest updated for necessary procedures
• Support all kinds of internal events in the company
• Overall responsibility for translation within HR team, maintain translation service quality at high level of accuracy, editing, punctual and confidential.
• Manage and follow-up Annual leave balance, Overtime, Timesheet by manually in order to support monthly Payroll calculation
• Take in charge of benefit programs of employee to ensure they all understand and are supported by HR Department
• Manage Labor contract expiration date and get confirmation from line managers for contract renewal
• Organize health check up for all employees at all locations
• Prepare Onboarding and Offboarding process for employee
• Support recruitment activities including sourcing and screen qualified profiles for in-charge positions based on job clarification
• Manage the full applicant tracking; communicate with candidate about hiring process and interview result
• Any other tasks assigned by Line Manager