Finance Officer

You love numbers and have an keen eye for fine details and accuracy and have a strong analytical and problem solving skill base on logic? You look for a Job with a great variety in a open minded Team. If so read the following Job description below and send us your CV incl. your current and disired salary.

1. Administer and monitor the financial system in order to ensure that the municipal finances are maintained in an accurate and timely manner:

• Assist with preparation of the budget
• Implement financial policies and procedures
• Establish and maintain cash controls
• Establish, maintain and reconcile the general ledger
• Monitor cash reserves and investments
• Prepare and reconcile bank statements
• Establish and maintain supplier accounts
• Processes supplier invoices
• Maintain the purchase order system
• Ensure data is entered into the system
• Issue cheques for all accounts due
• Ensure security for all credit cards and verify charges
• Ensure transactions are properly recorded and entered into the computerized accounting system
• Prepare VAT, Company Tax Returns and Statutory Accounts for the entity as prescribed by the local authority
• Prepare income statements
• Prepare balance sheets
• Prepare monthly financial statements
• Prepare quarterly reports and report on variances
• Assist with the annual audit
• Maintain the computerized accounting system
• Maintain financial files and records

2. Maintain the accounts payable and accounts receivable systems in order to ensure complete and accurate records of all moneys

• Ensure the safeguarding of all municipal funds
• Issue, code and authorize purchase orders
• Reconcile the accounts payable
• Prepare journal summaries
• Reconcile the accounts receivable
• Compile source documents
• Issue receipts
• Reconcile weekly deposits
• Reconcile Motor Vehicle and other government services transactions

3. Administer employee files and records in order to ensure accurate payment of benefits and allowances

• Document new employees
• Establish employee files in the computerized accounting system § Administer benefit entitlements
• Verify and report on benefits payments
• Maintain the leave management system
• Verify annual leave records
• Calculate and action deductions
• Submit remittances
• Prepare separation documents for terminated employees
• Maintain confidential employee files

4. Administer the monthly payroll in order to ensure that employees are paid in an accurate and timely manner

• Set up employee files
• Verify and code timesheets and hours worked
• Calculate employee salaries, deductions and contributions
• Enter payroll information into the computerized accounting system
• Calculate source and miscellaneous deductions
• Process pay cheques
• Update leave and lieu time
• Prepare, review and file payroll summaries, journals and reports
• Issue Records of Employment

5. Provide efficient and effective office management

• Order office supplies
• Manage the filing, storage and security of documents
• Respond to inquiries
• Manage the repair and maintenance of computer and office equipment
• Maintain insurance coverages
• Issue permits and licenses
• Maintain booking registers
• Administer government services including motor vehicles and vital statistics
• Act as deputy returning officer during municipal elections

6. Administer cost accounting system

• Coordinate physical inventory counts and cycle counts
• Investigate cycle counting variances and resolve issues
• Update standard costs in the bill of materials
• Review standard and actual costs for inaccuracies
• Calculate and Validate the cost of goods sold as part of the month-end close
• Accumulate and apply overhead costs as required by generally accepted accounting principles
• Work with the materials review board to locate and dispose of obsolete inventory
• Conduct ongoing process constraint analyses
• Report on breakeven points by products, work centers, and factories
• Report on margins by product and division
• Report on periodic variances and their causes, focusing in particular on spending variances