Contracting Executive in The South of Vietnam

1. Department – Contracting
2. Primary Function/Responsibility

• Analyze all requirements and provisions in contracts, including terms & conditions, to ensure compliance with all laws and regulations and company policies & procedures;
• Receive and examine service contracts, promotion, rate amendment, etc then update to concerned departments & the system;
• Handle requests for tariff: hotels , trains, restaurants, hotels in province;
• Monitor the performance of each signed contracts; prepare reports on the status of contracts, maintain a computer database for the company’s contract management;
• Ensure that contracts are executed in accordance with corporate guidelines;
• Conduct inspection new products, visits clients site and meet with business partners;
• Coordinate with the finance department to analyze and evaluate existing products periodically;
• Attend scheduled products training/presentation of the company;
• Assist regional Contracting Manager with admin duties of Contracting Department in Sai Gon

3. Reports to:

• Office Manager/ Regional Contracting Manager

4. Supervises: No

5. Internal related departments:

• Sales department
• RSVN/Operation department
• Accounting department
• Marketing department
• IT department
• Database
• External Customers -(insert customers/agencies/companies outside Easia Travel the job must respond to/work directly with)
• Suppliers: hoteliers, restaurants, transportations, trains, boats, flights, and related incoming service

6. Daily Tasks

• Receive & handle email related to contract rates, promotion, amendment, and other quotation from suppliers;
• Analyze, examine price, terms & condition of contract, sign/countersign, return to supplier, file in server and update to related departments;
• Handle all requests for price renewal/estimation/new rate/service;
• Evaluate existing products, review & update tariff timely & efficiently;
• Meeting with suppliers, inspection hotels and other products;
• Scheduled meeting with Sales, RSVN and other concerned departments;
• Assist regional Contractring Manager with assigned jobs;

7. Weekly Tasks -(insert the weekly tasks performed)

• Weekly meeting & report with Database /Contracting Dept

8. Monthly Tasks

• Meeting with Office Manager / Regional Contracting Manager, RSVN/OPE, Sales team
• Prepare reports on the status of contracts, monthly production
  • Irregular Tasks -(insert the irregular tasks performed)
• Summarize & hand over contracts to Accounting for tax settlement
• Support Database in price update to the system

9. List of Reports:

• Working report weekly, monthly