Compensation & Benefit Officer (Contract and Insurance Administration)

HR DEPARTMENT

• Our Human Resources department consists of a team of strategic HR professionals providing client focused, proactive and effective solutions and services for all RMIT Vietnam staff.
• Our success is achieved by understanding our business and operating as a business partner to our clients. We deliver responsive, innovative and practical solutions and services. The HR team operates in a manner that supports the RMIT values and achievement of the business objectives. By providing tailored, quality human resources services and products and ensuring a high level of expert support and advice, the HR team enhances the ability of our stakeholders to meet their business objectives. This, in turn, enables University staff to better support the current and future student population at the University. The team shares insights with peers and management and our positive team culture relies on open communication, encouragement, recognition and continuous improvement, to work together and get things done.

YOUR ROLE

• As a C&B Officer, Contract and Insurance Administration, you will be primarily responsible for providing employment contract management and people data management support; and administering statutory insurance schemes for assigned employee groups. The range of duties includes but is not limited to the following key delivery areas.
• Employment contract management
• HR system administration
• Statutory insurance compliance
• You will be expected to work collaboratively and proactively with other HR staff to deliver a high- quality stakeholder experience.
• Position level: PSV5
• Reporting to: Senior Manager, Compensation, Benefits and HR Services
• KEY ACCOUNTABILITIES
• Employment contract management
• Control contract templates and template variations; and ensure all employment contracts are complete, consistent, accurate, and in accordance with approved templates, including management of approved variations.
• Through Work Day, prepare labour contracts and annexes for RMIT Vietnam employees based on agreed terms and conditions.
• Explain terms and conditions of the contracts to related parties
• Proactively review, provide input and contribute ideas in updating contract templates from time to time
• Maintain an up-to-date tracking list of all current contracts as well as issued contracts awaiting acceptance and actively follow up with stakeholders until full execution (or cancellation) is completed.
• Coordinate the End of Contract Review (EOC) process, including maintaining an up to date EOC Tracking, distributing EOC forms, and recording as well as communicating EOC outcomes for further action by other HR team members.
• Manage variances to contracts and prepare proper paperwork to support those variances timely and sufficiently.
• Work collaboratively with the Senior HR Administration Officer (responsible for visa’s, work permits and registered employment contracts), talent acquisition team and other HR staff to ensure that contract issues and renewal process are executed in a coordinated, timely and accurate manner.
• Review data accuracy, consistency and standards for compliance and management reporting, and deliver reports, as and when required.

HR system administration

• Update HR system following staff’s employment status changes.
• Work collaboratively with the People Data Analyst to ensure data integrity in HR systems (HRMS, Workday)
• Actively reach out to the HR system project team to seek guidance or to obtain remedial plan in case of system defects; and provide update/input to enhance system effectiveness.
• Statutory insurance (social insurance, health insurance, unemployment insurance (“SHUI”)) compliance
• Ensure accurate monthly SHUI reports as regulated by Law: arrivals, departures and changes for statutory insurance purposes.
• Make and manage staff’s benefit claims, including sickness, maternity, convalescence, prenatal health check-up and paternity to Social Insurance Agency, and attend to all support requests related to statutory insurance.
• Quarterly reconciliation with Social Insurance Agency.
• Others SHUI related tasks.
• Apart from the above, the C&B Officer, Contract and Statutory Insurance Administration will also provide other support, as and when required, as an HR team member.

CULTURE

• Our Values inspire us, wherever we are in the world, and guide how we live and work together.
• Imagination. Agility. Courage. Passion. Impact. Inclusion.
• What unites us is our purpose and our values; they are at the heart of who we are, what we stand for, how we make deci