Admin Staff

Job Title: Administration Staff
Report to: HR Manager

Scope of work:
(1) Do all Admin jobs relating to: visa application, ticket booking, hotel, stationery, payment request, visitors, business card, meeting room;
(2) Assist HRM in some HR jobs when required relating to recruitment, staff event: gift delivery...;

Responsibility:
• Making visa for all company employees going on business and visa for foreigners to Vietnam.
• Booking tickets for all company employees going on business and support to book tickets for visitors when required.
• Making and sending the Visitor List to All Manager every week and prepare all facilities to welcome the visitors well (shoes, access cards,…)
• Booking Hotel & transport for Visitors in and employees going on business abroad.
• Collect all stationery PRs from all Departments, sending to Purchasing Department to order. And implement to deliver to all Department to ensure to meet the production requirement on time.
• Booking to make business cards for all company Employees, and tax code card, envelope
• Booking lunch for visitors, and co-ordinate the Event group to prepare for the events when have.
• Receiving and sending all couriers in and out company.
• Making payment requests relating to all contract implementation as Visa, Hotel, tickets, coffee,..
• Controlling the pantries facilities (coffee, milk, tea, sugar,…) and make sure to have full equipment for Guest and Offices.
• Assisting HRM and HR Department in some tasks relating to HR when required.