Hồ sơ ứng viên

Arrange business travel for team: ticket, hotel, visa, transportation, expenses.
● Manage in and out formal correspondences with partners and Government and
filing systems.
● Arrange calendar of meetings and trainings.
● Handle Accrual Report, Monthly Petroleum Report, Annual Petroleum Report,
meeting minutes.
● Arrange health and well-being campaign, health talk, logistic arrangement for HSE
related training.
● Co-ordinate HSE General and Administrative budget and prepare procurement
documents for HSE activities.
● Manage contracts under budget of HSE Department.
● Act as a contact point for offshore working including fit-to-work-offshore medical
check-up, T-BOSIET, Personal Protective Equipment (PPE) management for all
staff and arrange Emergency Response Team and Non-operations Rota.
● Be responsible for registering and follow up incident occurred inside office.
● Be a first aider and monthly check office first aid kits.
Accomplishments:
● Applied very urgent Spanish visas for staff to have meeting with Madrid team within
one day, usually it takes three working days.
● Organized two full day meetings for Exploration Department and two training
classes for HSE Department in the same day with refreshments, lunch, drink for
approximately 60 persons.
● Managed more than 30 contracts under HSE Department: training, PPE, Health,
fire extinguishe

Work with the outsourcing companies on payroll administration related matters:
salary, overtime, sick leave, dependent; Follow up with outsourcing about
insurance declarations, PIT declaration and finalization; Legal personnel reports,
social insurance book for termination cases, health insurance cards renewal.
Skills
Administrative Skills
Event Planning
Budget Planning
Organization Skills
Document and Filing Management
Contract/Reporting/Invoice Management
Recruitment Support
Inventory Control Skills
Working with Governmental offices
Working with Embassy/Consulate
Vendor/Outsourcing company and Contractor
Management
Leadership Skills
Customer Service
Interpersonal Skills
Multi-tasking
Building Management Skills
Languages
Vietnamese Native speaker
English Fluent
Computer
Microsoft Office applications
● Handle work permit and visa, residence card, hotel, ticket, transportation for expats
and family as well as for national staffs/visitor on business.
● Manage all issues related to expats on leasing the house; leasing/security and car
contract management; arrange security check, children school, safety induction
services for first time to Vietnam.
● Keeping track of all financial and accounting activities
● Update the Expat’s profile, track & verify benefit expenses for expat as policies
● Maintain a regular update for Vietnamese regulations about Expat Affairs.
● Arrange annual health check for all staff.
● Assisting the HR team with recruitment activities, including resume screenings,
scheduling interviews, and correspondence with potential candidates
● Maintain and up-to-date organization chart for Regional Human Resources.
● Back up for Receptionist position and other HR team members when required.
● Support company events: year-end party, birthday, annual trip, town hall.
● Be a first aider and monthly check office first aid kits.
● Respond to ad-hoc support requested by the HR team.
Accomplishments:
● Managed 90 expat’s houses (apartment, villa, and private house) and 30 security
contracts with their private cars.
● Successful in dealing with landlord to get back a deposit of USD 11,000 due to
short notice for house cancellation and also got a refund of enrollment deposit of
VND 55,000,000 + tuition fee of VND 488,360,000 from Saigon South International
School.
● Got a promotion to Professional Level as a recognition of high responsible, efficient
and committed work

Handle office working space, stationaries, and name card.
● Monitor office cars, taxi cards, hotel and air ticket bookings, visa applying for
visitors and employees.
● Maintain office security by monitor logbook and back up for Receptionist.
● Handle building management in terms of safe environment, security, maintenance,
repair, renovation, emergency response and evacuations, monitor contractors,
motorbikes/car parking.
● Manage the office expenses: rental fee, electricity, water, phone, taxi bills…
● Manage contracts of hotel, car leasing company, courier, office equipment and
transportation to ensure the best corporate rates.
● Manage Tea ladies (5 persons) and Company drivers (30 persons): allowances,
uniform, timesheet, and training (safety, first aid, driving defense).
● Support Human Resources on submitting residency card, work permit.
● Support company year-end party, annual trip, monthly birthday, town hall.
● Be a first aider and monthly check office first aid kits

Welcome guests, handle telephone calls and handle mails or envelopes Update
meeting calendar and manage the conference room bookings.
● Arrange business travel, manage 3 office cars and taxi cards for staff’s
transportation.
● Coordinate with the building management team for office maintenance, repair,
goods movement, worker registration, parking for staff.
● Record and report office expenses and cost.
● Coordinate with Tea ladies to maintain the reception area/meeting rooms clean and
tidy.
● Support monthly birthday parties, company trips, team buildings.
● Be a first aider and monthly check office first aid kits.