Hồ sơ ứng viên

Oversee daily duties of all admin services as catering, cleaning, landscape, transportation, uniforms… management to ensure that quality standards are being met and proper procedures are being followed
Give guidance to all admin services in handling errors, problems, complaints and/or disputes
Performance analyses of the admin services
Coordinate work schedules and duty assignments
Perform orientations and/or schedule training as needed for all admin services
Prepare and manage reports, manuals, correspondence and other documents using a database or word processing
Review records and reports relevant tasks and other activities for monitoring department activities
Work with other supervisors to coordinate workplace activities with other departments, units or teams
Implement company or departmental policies, procedures and quality/service standards
Maintain records, including orders and supplies
Observe the environmental, health and safety policy and regulation

- Oversees office maintenance.

- Operates and maintains custodial functions.

- Ensures security and emergency preparedness procedures are implemented properly.

- Ensures that the facility is clean and maintained according to company policy and procedures.

- Handles general accounting tasks, such as accounts payable, payroll, petty cash, and budgeting.

- Oversees and supervises the quality of work for other employees to ensure that all tasks are performed correctly, efficiently, and effectively.

- Manages and reviews service contracts.

- Conducts and documents regular facilities inspections.

- Checks completed work by vendors and contractors.

- Recommends maintenance, mechanical, electrical, and facility design modifications.

- Support all of tasks related to HSE in the office

- Assistant to General Director

Assistant to Plant Manager

- Devising and maintaining office systems, including data management and filing;

- Arranging travel, visa and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;

- Evaluating incoming and outgoing memos, dealing with incoming email, faxes and post, often corresponding on behalf of the manager;

- Meeting and greeting visitors at all levels of seniority;

- Organizing and maintaining diaries and making appointments;

- Taking dictation and minutes;

- Carrying out background research and presenting findings;

- Producing documents, briefing papers, reports and presentations;

- Organizing and attending meetings and ensuring the manager is well prepared for meetings;

- Liaising with clients, suppliers and other staff.

HRGA Officer

- Providing general administrative support to HR department

- Recruitment and selection of staff and worker.

- Preparation of HR related letters.

- Manage employee related issues

- HR profile handling, attendance and leave management

- Employees’ personal data file up keeping

- Handle Workers payroll

- Manage work permit, long-term resident card for expat staffs.

- Handle services contracts of security, canteen, car rental, air tickets, hotel booking.

- Training plan, courses registration & pass applications and update record accordingly

- Submit monthly and weekly reports

- Arrange and follow up on appointments, meetings and schedules for the Director.

- Assist the Director and other departments in handling office administ rative matters (documents, office expenses, logistics arrangement, translation, etc)

- Ensure the travel arrangements (accommodation, hotel booking, transportation, air ticket, ect.) are managed well and effectively in a timely manner (as a replacement when being assigned).

- Manage quality of suppliers (air ticket, hotel, cars and busses rental companies, maid, canteen, security) services.

- Arrange the bidding to looking for office suppliers timely.

- Assist HR team in t ransportation and ID staff card arrangement, updating in company extension list for new staff.

- Provide support to the office by welcoming and providing information to customers and guests either in person or by telephone, meetings and events arrangement.

- Perform other tasks under allocation.