Hồ sơ ứng viên

HR&GA: Responsibilities for
GA Part ( 3 staff):
- Update Company license: investment certificate, company charter…
- Expatriates support, Visa, Work permit, air ticket, hotel/apartment, land leasing, oversea travel control
- Air ticket, hotel arrangement
- Car management, Office equipment and Stationery supply…
- Manage receptionist, pantry, VIP welcome
- Organize Company events: teambuilding, Company vacation, year-end party, gift...
- Uniform and labor protection equipment
- GA expense control and make budget
- Other purchasing job

HR Part (6 staff):
- Set up HR system for salary calculation in clients
- Manage SI&HI&UI: Increase and decrease, Social insurance benefit,…
- Manage, monitor, arrange, rotate staff of HR-GA department
- Check monthly salary, OT, payment, PIT,…
- To build KPI for HR-GA department, check & approve KPI of HR staff, GA staff
- To build salary table, regulation and submit to Vietnam government
- To build policy, incentives, welfare… and implement policy in the company
- Build up HRIS (HR information system): Employee hand book, MBO hand book, regulation/policies,….
- Making report related to: headcount, profit, termination ratio,…send to Japan
- To build the solution for keeping back workers who is working in the company for decreasing termination ratio.
- Making budget for HR&GA department, budget for sale, budget for recruitment
- Maintain and improve relationship with related Vietnam government department in legal and HR areas.
- Review and propose HR- GA forecast and reports.
- Directly solve related issues of employee relations.
- Report and work with audit and investigation team for HR- GA tasks.
Recruitment Part (14 staff):
- Manage recruitment activities to ensure that meet clients’ order
- Be in charge of recruitment and providing the workers for all clients in north of Vietnam
- Build up and implement recruitment process
- Build up the recruitment plan and implement the recruitment activities for all clients
- Analyze data related to recruitment then making proposal the recruitment activities
- Build up the recruitment policies to ensure that it’s suitable for the company
- Making budget & profit for recruitment and HR-GA department
- Other job assigned by Board of Director
EHS (02 staff): Responsibilities for:
- Clinic room control, health check
- Environment and Safety control (incl. chemical using control, site safety check)
- Fire-fighting management
- Waste management
- EHS training as law regulation and OS requirement
Customer Services: Responsibilities for
- Monthly making plan for meeting with current clients, new clients
- Report and making countermeasure for all issues of clients
- Getting all order from clients about recruitment
- Prepare documents and respond audit of clients
- Make good relationship with all clients
- On behalf of company to handle all matters related to labor/clients

Sales: Responsibilities for
Assist to Sale Japanese Manager and Korean Manager in order to:
- Finding new clients and making plan for meeting with clients to introduce and consult the company’s services
- Making quotation, services contract,.. according to the clients’ requirement and making the agreement with new clients
- Adjust about outsourcing fee, services contract, … for current clients
- Finding, analysis and perfume competitors’ capacity about: Recruitment ability, headhunt services, market,.. then making proposal for innovation, improvement company services,…
- Monthly making Sale budget, sale report send to Headquarter in Japan and company Director

Company name

Company’s Address
Company information


Company size : SAMSUNG ELECTRO-MECHANICS VIETNAM CO.,LTD (SEMV)
: Yen Binh industrial Zone, Pho Yen Dist., Thai Nguyen province
: SEMV is a member belong to Samsung Group, 100% Korean capital, the company established in 2014 started operation in 2015.
: ~ 8,500 employees
Position : HR Assistant Manager.

HR: Responsibilities for

① C&B, Evaluation:
- Set up HR system: Directly set up HR system with functions: Payroll, Time and labor, HR profile, Evaluation, Manpower, Organization, Training, Labor contract management, GA management, Star labor,….
- Manage and directly do the C&B tasks: Payroll, PIT, PIT Finalization, Insurance, Accident insurance, Attendance record, OT, Allowance, Incentive, bonus,…. For both Vietnamese and Korean.
- To make HR policy, discipline, salary table ensure to implement in the company and submit the salary table, regulation with Vietnam government.
- Work with related Vietnam Government departments to complete requires processes for setting up new company with FDI investment in Vietnam
- Creative and maintain relationship with related Vietnam Government in legal and HR areas.
- Labor cost: Monthly, yearly making labor cost for HR & GA department ensure that actual payment followed by budget.
- Keep contacting and make good relation with Vietnam government such as: Tax department, Labor department,..
- Yearly survey policies, salary of all big companies in Vietnam such as: Canon, Honda, Toyota, LG, Panasonic and compare with Samsung
- Evaluation: Making the policy for evaluation and implement evaluation: Salary increase evaluation, probation end evaluation, Labor contract extension evaluation,…
- Meeting with trade union and all managers to explain Policy, working time, PIT, salary, evaluation,…
- Making report about time and labor, OT, insurance, PIT, Salary, Evaluation… to BOD
- Making report about PIT, Labor, Salary to Vietnamese law and send the government department

② Manpower:
- Receiving the manpower plan from all departments
- Receiving the production plan for month, year
- According to production plan, manpower plan from departments in order to making the manpower plan for the company

③ Recruitment:
- Manage all recruitment activities: Find recruitment sourcing, post jobs, interview,…
- Making recruitment plan for month, quarter, year based on manpower plan and the recruitment request from departments to ensure recruit employees for the department on time
- Making recruitment report to BOD and Korean team leader of all department when they request
- Making process and another documents needed for auditing

④ Training:
- Directly training about HR policy, discipline, regulation, safety and environment for new comer
- Making training plan for month, quarter, year
- Making process and all documents needed for auditing

⑤ HR profile:
- Manage HR profile module to ensure all employees information is updated on the HR system
- Issue and manage labor contract, training contract and registered in the system
- Termination: Manage and do all jobs related to employees when they retired such as: Received the resignation letter and Insurance book, issue Resignation decision,.... making termination approval and report
- Monthly making report related: Headcount, termination, labor contract,…
- To build all processes for HR jobs
- Other jobs according to request from HR director, Vice president, Headquarter.

⑥ Other Report:
- Monthly, quarterly, yearly make report and send to Vietnam government
- Making all report related to salary, headcount,… requested by HR Part Leader,

Audit: Responsibilities for
- To check the employees degree to ensure all employees use the real diploma when join to work in the company
- To check the compliance the employee’s workflow
- To check receiving the commission of employees
- Prepare documents and respond audit of vendor or Authority of Vietnam
- Audit vendor: According to Vietnamese labor law and follow RBA (Responsible Business Alliance) pre –version is EICC (Electronic Industry Citizenship Coalition)

GA: Be in charge in short time: From April 2017 to December 2017
Responsibilities for:

- Manage all jobs related to GA part: Dormitory, Canteen, Uniform, Cleaning, security, stationery, company bus, asset management,…
- Manage and decorate about: Dormitory, canteen, factory, office, rest areas, company precinct,…
- Hotel reservation, air ticket booking for Korean, visitor.
- Making visa, resident card, work permit,…
- To build event, travel, small party, year end party, ….
- Support GA Part, ER Part, HRD part when they need

Other jobs require by Part Leader & Team Leader

Company size :TOYOTA INDUSTRIAL EQUIPMENT VIETNAM CO., LTD ( TIEV ).
: Plot A1-2, Thang Long Industrial park II, Yen My, Hung Yen
: TIEV is a member belong to TOYOTA Group, 100% Japanese capital, the company established in April 2011 and started operation in Feb 2012.
: 300 employees
Position : HR- GA staff.

1- Assistant to Administrative and Personnel Manager in functions as follow:
- Recruitment and hiring: Hiring request, headcount, contracts, records and reports etc for all type employees.
- Training: Company ´s training arrangement, coordination, application, records, reports, material translation, etc.
- Personal data: paper works, document, personal file, records, reports, etc.
- Compensation and benefit: Payroll, PIT, social and health insurance, personal accident insurance, medical expense, medical insurance, annual medical checkup, OT, allowance, sales, incentive, year end bonus, employee benefit, annual increase/adjustment etc.
- Policy and procedure: Work rules, collective arrangement, HR and admin policy and procedure, memo, rules, regulation, discipline, carrier policy and regulation document translation and customization etc.
- Report: employment cost plan and forecast, annual performance objective, HR local report, monthly/quarterly/yearly report for HR.

2- Employee satisfaction: Coordinate with employees and Departments to support their need and improve employee satisfaction.

3- Assistant Department Manager partially in preparing, coordinating and consolidating data, information, reports, records for HR projective and process.

Administration work:
- Answer phone calls.
- Make outside contacts.
- Arrange appointment.
- Visa application and extension.
- Hotel reservation and air ticket booking.
- Manage Uniform, Canteen, Security, …
- Check driver’s schedule.
- Maintain office machinery, equipment and stationary.
- In charge of factory maintenance schedule and expense estimation for maintenance.
- Responsible for making expense plan for personnel and administration work. Report on expense implementation.

 QUALIFICATION.

- Computer literacy (MS Word, Excel, Power Point, Outlook Express).
- Good knowledge at Labor Law, excellence at labor relationship.
- Ability to work independently and responsibly.
- Working well under pressure.
- Meeting deadline and managing time.
- Effective communication at all levels.
- Working as a team.
- Creative mind.
- Highly responsible.
- Willing to accept new tasks and adapted to changes.