Hồ sơ ứng viên

Employment contracts
- Do follow up tightly and email Managers of relevant departments their employees’ Employment Contracts (Full-time and Part-time contract);
- Arrange perfectly for employees to sign their contract on schedule by the effective date;
- Ensure that valid contracts are signed and on file for all working staff at all times.

E-filing
- Scan and name carefully necessary and compulsory documents of employees;
- Store logically scanned and named documents.

Expat services and Visa
- Collect required documents and apply work permit and residence card for all expats;
- Do payment request for expats for their benefits as company’s policy;
- Apply working visa for staff when working abroad.

Employee Relations
- Communication clearly and regularly with Supervisors/ Managers of clubs and employees to provide relevant information by telephone, in written form, email or in person;
- Consult and explain to staff issues that are related to company policy, PIT, compulsory insurance and labor code;
- Conflict management.

Produce email for the information of employees’ monthly Medical Insurance Card and support as per request;

Daily conduct feedback for culture interviews;

Support HR priority projects with any administrative activity;

Provide ad-hoc administrative support to any of the other HR functions, as necessary and in line with business requirements.

Personnel file management
- Mange up-to-date personnel files on all staff (using Excel), including copies of their CV, job application, contracts, etc. and other files relevant to their employment.

Employment contracts
- Maintain a schedule of employee contract expiration and provide adequate advance warning to the Management board in each case that a contract is to expire within 15 days;

- Ensure that valid contracts are signed and saved on files.

Staff list
- Produce updated staff list monthly by reports and distribute to line managers.

Staff benefits and compensation
- Maintain accurate attendance records for all staff including managing staff vacation, sick leave, weekend, worked days, compensation;

- Conduct monthly timesheets to HR manager.

Rental and service contract
- Manage and track contracts and leaves such as office rent, service contracts.

Policies and procedures
- Assist in standard operating policies and procedures of company;

- Timely inform to relevant departments by emailing and notice on company board.

Conduct the majority of internet research company new laws and relevant HR related articles, topics, documents;
Helped to build company from an empty suite of offices into a full-scale operation with 25 employees (19 staff and 6 management/executive personnel) belonging to back office;
Provide ad-hoc administrative support to any of the other HR functions, as necessary and in line with business requirements.

Clerical/ Office/ Restaurant

Perform clerical duties: typing, filling, copying, emailing, answering and responding to telephone calls and messages, as well as coordinates, schedules and make appointments.

Assist in menu design and production for weekly, seasonal and annual features for all outlets;

Submit, schedule and follow through with maintenance request weekly, monthly;

Conduct weekly, monthly revenue report and other reports as per request;

Manage the cashier back up in sage and petty cash supply for F&B need;

Handle all customers complaints and take actions for the necessary steps;

Update fully all personal inform into the POS system;

Work professionally with other outside supplies;

Purchasing

Manage all purchasing information: invoices, contracts and company credit card receipts entering accurate record keeping and timely submitted of documentation and (expense) reports to finance;

Purchase and maintain supplies;

Coordinate and maintain vender and supplies information;

Assist in monthly inventory support in outlets provide.

Human Resources

Recruitment:
- Conduct new hire orientations and process all paper work on new hires;

- Assist with new hiring process and make recommendations;

- Schedule and conduct interviews.

Manage employee working schedule, leave and PTO (paid time off);

Conduct monthly timesheets review for payroll;

Handle all employee relevant issues and their personal files;

Assist in training / coaching manners of staff;