Legal Secretary

• Carry out administrative works (including paper works and secretarial tasks) for Partners and Associates of the Firm.
• Carry out monthly/quarterly/annually reports, and other reports delegated by Partners and Associates of the Firm
• Arrange, prepare documents for management board meetings, office meetings, and to make meeting minutes.
• Follow up bill issuance and update Daily Time Sheet
• Translate, filing and assist other administration tasks
• Perform and support other assignments as delegated by Partners and Associates of the Firm (if needed).
• Perform other clerical and administrative tasks as assigned Handle/manage the calendars and prioritize e-mails for the team on their behalf Schedule meeting/appointments and arrange logistics, including his/her visitors;
Coordinate preparations for internal or external activities with the appropriate vendors and external providers (e.g. hotels, restaurants, PR firms, publishing houses, etc.);
Producing word processing by formatting, inputting, editing, proof-reading and transmitting text, data and graphics;
• Arrange travel (e.g. book air tickets, hotels, visa, etc.) and accommodation requirements;
• Local logistics and personal financial work for the team (e.g. following payment, claim insurance, etc);
• Coordinating in transaction dossier preparation;
• Assisting the team and supporting other lawyers on communicating and collecting information, routing correspondences, reports and legal documents; following-up on delegated assignments; and administration task;

Further details of the job will be discussed in the interview.