Finance Officer

You love numbers and have an keen eye for fine details and accuracy and have a strong analytical and problem solving skill base on logic? You look for a Job with a great variety in a open minded Team. If so read the following Job description below and send us your CV incl. your current and disired salary.

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1. Administer and monitor the financial system in order to ensure that the municipal finances are maintained in an accurate and timely manner:

• Assist with preparation of the budget
• Implement financial policies and procedures
• Establish and maintain cash controls
• Establish, maintain and reconcile the general ledger
• Monitor cash reserves and investments
• Prepare and reconcile bank statements
• Establish and maintain supplier accounts
• Processes supplier invoices
• Maintain the purchase order system
• Ensure data is entered into the system
• Issue cheques for all accounts due
• Ensure security for all credit cards and verify charges
• Ensure transactions are properly recorded and entered into the computerized accounting system
• Prepare VAT, Company Tax Returns and Statutory Accounts for the entity as prescribed by the local authority
• Prepare income statements
• Prepare balance sheets
• Prepare monthly financial statements
• Prepare quarterly reports and report on variances
• Assist with the annual audit
• Maintain the computerized accounting system
• Maintain financial files and records

2. Maintain the accounts payable and accounts receivable systems in order to ensure complete and accurate records of all moneys

• Ensure the safeguarding of all municipal funds
• Issue, code and authorize purchase orders
• Reconcile the accounts payable
• Prepare journal summaries
• Reconcile the accounts receivable
• Compile source documents
• Issue receipts
• Reconcile weekly deposits
• Reconcile Motor Vehicle and other government services transactions

3. Administer employee files and records in order to ensure accurate payment of benefits and allowances

• Document new employees
• Establish employee files in the computerized accounting system § Administer benefit entitlements
• Verify and report on benefits payments
• Maintain the leave management system
• Verify annual leave records
• Calculate and action deductions
• Submit remittances
• Prepare separation documents for terminated employees
• Maintain confidential employee files

4. Administer the monthly payroll in order to ensure that employees are paid in an accurate and timely manner

• Set up employee files
• Verify and code timesheets and hours worked
• Calculate employee salaries, deductions and contributions
• Enter payroll information into the computerized accounting system
• Calculate source and miscellaneous deductions
• Process pay cheques
• Update leave and lieu time
• Prepare, review and file payroll summaries, journals and reports
• Issue Records of Employment

5. Provide efficient and effective office management

• Order office supplies
• Manage the filing, storage and security of documents
• Respond to inquiries
• Manage the repair and maintenance of computer and office equipment
• Maintain insurance coverages
• Issue permits and licenses
• Maintain booking registers
• Administer government services including motor vehicles and vital statistics
• Act as deputy returning officer during municipal elections

6. Administer cost accounting system

• Coordinate physical inventory counts and cycle counts
• Investigate cycle counting variances and resolve issues
• Update standard costs in the bill of materials
• Review standard and actual costs for inaccuracies
• Calculate and Validate the cost of goods sold as part of the month-end close
• Accumulate and apply overhead costs as required by generally accepted accounting principles
• Work with the materials review board to locate and dispose of obsolete inventory
• Conduct ongoing process constraint analyses
• Report on breakeven points by products, work centers, and factories
• Report on margins by product and division
• Report on periodic variances and their causes, focusing in particular on spending variances