Finance Executive, Accounting

Purpose of this position

A Finance executive - Accounting works in a group level for all accounting matters, and control general ledgers.

Finance executive - Accounting is responsible for BGPVN and subsidiaries (ABVN, BH Solar) as:

• Account Payables: Managing the supply chain and vendor relationships; Checking payment vouchers and prepare documents for payments;
• Accounts receivable: Creating invoices, issuing invoice to customer and manage aging debts;
• Billing and collections: Processing customer payments and receipts;
• General Ledger: Prepare for monthly closing, fixed assets and inventory management.
• Oracle system: Maintain master data of vendor, customer, monthly closing and integration between Oracle and e-Invoice, HSBCnet properly.
• To be a Chief Accountant of holding companies (if required).

Duties and Responsibilities

1. Financial transactions and reporting

• Issue/ receive, verify and retain VAT invoices, settlement documents in compliance with internal control, and revenue recognition policy, Tax and other statutory requirements …
• Daily bookkeeping and timely record actual payment in accordance with accounting standard & internal process.
• Prepare management reports: Travel and Entertainment expense report, administrative expense report…as assigned by direct line manager to analyze data and timely discover abnormal items, deliver timely and accurate P&L, B/S closing.
• Bank reconciliation and liaise with the bank for payments, transfers and others. Monitor and follow up bank transfer to ensure completeness.
• Ensure payment of loan (principal and interest) timely and completely.
• Reconcile interco-transactions and prepare interco-report.
• Co-ordinate with Financial reporting and Tax team to prepare data for monthly / quarterly tax report and tax finalization.
• Support Financial Reporting & Tax team to prepare data and documents for internal audit, external audit, tax audit….
• Maintain accounting documents archived and stored sufficiently, orderly, safely, neatly and follow Accounting Law’s requirements.

2. Financial control

• Record assets, office equipment, inventory data.
• Maintain accurate data for fixed assets management and inventory management. Perform annual fixed assets and inventory count.
• Ensure all daily accounting and finance activities follow standard processes, procedures and policies and be a gate keeping for cash out with commercial effectiveness and compliance with internal policy, tax and statutory requirements.

3. System control

• Review and approve new vendors, new customers. Maintain master data of vendor and customers accurate and completeness.
• Monthly, quarterly and yearly proper and accuracy closing for AR, AP, Inventory, Fixed assets, eAM and GL. Lead the monthly closing of legal books.
• Maintain the integration between Oracle and e-Invoice and HSBCnet system operating stably and highly accurate.

4. Partnerships and process efficiency

• Provide solutions for any issue related to control area in a defined scope with balancing risk and benefit for business.
• Identify potential risk, propose effective internal control design and implement improvement initiatives for settlement process to protect company assets.
• Maintain good relationship with customers, vendors, bank and other counterparties.

5. Self-development:

• Proactively learn, upgrade knowledge & technical skill ready for any change and career development.

6. Perform other related duties as assigned.

• Perform other related duties as assigned such as set up new entities, other ad-hoc required by BOD

7. Chief Accountant responsibility (If required)

• Review and approve all payments to ensure it follow Company’s LOA, approved budget and comply with the laws and regulations.
• Ensure regulatory reports to be submitted on time.
• Monitor accounting books and regulatory reports.
• Be responsible for (audited) financial statements and co-ordinate with Finance and Treasury; Financial reporting and Tax team for related matters.